Student Ministry Assistant Job Opening

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Principal Functions

  • Assist the Student Ministry Director in the organization and administrative functions for weekly meetings and all major student events.
  • To organize and streamline the various responsibilities of the Student Ministry Director.
  • The Student Ministry Administrative Assistant Position is for 10 hours a week.

Qualifications

  • A follower of Christ, committed to students and our vision of creating a movement of disciples radically committed to loving others for the glory of God.
  • A team player, someone who is able to work well with others on a staff team.
  • Moderate to high level of computer skill. Able to learn new software with ease.

Duties/Responsibilities

EVENT PLANNING

  • Help to choose dates for different events and advertise them
  • Make group reservations when necessary
  • Create posters, booklets, etc. as needed for events
  • Purchase any necessary supplies for the event
  • Help with Check-in process for large events (i.e. winter retreat, summer trips)

COORDINATE STUDENT MINISTRY MAILINGS

  • Send out post cards, letters and e-mails regarding important events (i.e., the beginning of the school year, special events, SnowBlast, etc.)

TRAVEL ARRANGEMENTS

  • Book air travel for trips when necessary
  • Book air travel for incoming speakers/musicians

STUDENT MINISTRY ACCOUNTING

  • Keep track of trip payments: transfers from fundraising, support for trips, scholarships, and payments made.
  • Request checks from bookkeeper to pay for various aspects of a trip
  • Keep track of fundraising monies and request checks from bookkeeper when needed

ATTENDANCE SHEETS

  • Print weekly attendance sheets for youth group(s) and enter new students and information changes into database

STUDENT MINISTRY CALENDAR

  • Upon receipt of seasonal calendar information from the Student Ministry director, create a calendar to be posted, printed and sent to families

BIRTHDAY CARDS

  • Prepare envelopes and birthday cards for the Student Ministry Director to sign to send to students the month of their birthday

BULLETIN ANNOUNCEMENTS

  • Get weekly announcements regarding Student Ministry to the bulletin designer and to the newsletter for publication.

WEB

  • Keep the Student Ministry pages updated on the web with calendar information, special events, forms and trip information.
  • Update the Community Church Facebook page with necessary information regarding Student Ministry.

FUNDRAISERS

  • Contact fundraiser companies and co-ordinate sale dates
  • Create posters, pamphlets, tickets and sales packets
  • Keep track of sellers and packets
  • Co-ordinate delivery dates
  • Assist at fundraisers and help manage those events

REPORTING STRUCTURE

  • Reports to the Pastor of Student Ministry at Community Church

Community Church • N6717 Streblow Drive • Fond du Lac WI  549357 • 920-922-1477

Job Description updated:  July 2019